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New Passport Checklist Template via

Travel Necessities

Utilize this template when applying for your new passport.

Complete the DS-11 Passport application

  • Complete and print 2 copies (Single-Sided Only) of the Passport Application Form DS-11
  • Ensure bar codes (DS-11 B) are located at the bottom right hand corner of pages 1 & 2

Hand-written applications are NOT accepted.

Take Passport photo

This card lists the specific requirements and dress-code regulations when taking your passport photo.

  • After using the app, pick up your photos at your local drug store/pharmacy
  • Try using the Passport Photo Creator app


  • The photo must be in colors and 2x2 inches.
  • The photo must be professionally done, with a white background. 
  • The photo must be taken within the past 6 months.
  • No uniforms, headgear, white shirts, or eyeglasses.

Provide Proof of Citizenship


  • An original, certified copy with an embossed seal of a US Birth Certificate. Both parents' names must be on the certificate.
  • An original Naturalization Certificate.
  • A marriage certificate or divorce decree is required if the applicant's last name has changed.
  • An expired passport.

Provide proof of identification

This card includes a list of documents that qualify as proof of identification in the United States.


  • A valid copy of an ID (front & back)
  • ID can be a driver's license, state ID, military ID, or any official government paper. 
  • Learner's permits for driving are not considered valid ID's.
  • Temporary licenses are not considered valid ID's.

Pay government fees

  • Prepare a check to pay the government fees for the passport
  • Make the check payable to the "US Department of State"
  • Ensure that the applicant's full name and date of birth is written in the memo section
  • The check will be $170 for the Passport Book.
  • The check will be $200 for a Passport Book and a card.
  • A pre-printed name and address must be located in the upper left-hand corner of the check.
  • Starter or temporary checks will not be accepted.

Prepare the travel itinerary

  • Print 2 copies of the DS-11 application.
  • The most commonly used itineraries are airline, cruise & hotel reservations.
  • A business letter on original company letterhead can be used in place of a travel itinerary. 
  • The travel itinerary and DS-11 application dates must match and include the applicant's name.

Letter of Authorization

  • Include one copy with your sealed documents.
  • Include an additional copy inside of your FedEx package.
  • Ensure that the Courier Company Name is printed as it appears on the page.
  • Print out two copies.
  • The letter of authorization gives RushMyPassport permission to represent you.
  • Ensuring that the courier company name is printed correctly will help avoid processing delays. 
  • Handprint and sign in black ink only. 

Sealed Envelope - Passport Acceptance Agency Visit

  • Pay the $35.00 fee for the signing and authorization of this document.

For a list of Passport Acceptance Agencies in your area please visit:

  • DO NOT visit the passport acceptance agent before calling our office for the letter of authorization. The letter of authorization must be completed prior to this step. 
  • The documents will be witnessed, signed & sealed at a Courthouse or local Post Office for a fee of $35.00

Purchase the pre-paid overnight shipping label

  • Print this label and place on the outside of an overnight shipping envelope

Create required second copies

Here is a list of the documents that require more than one copy.

  • DS-11 application
  • Letter of Authorization
  • Travel Itinerary
  • DS- 11 application
  • Letter of authorization
  • travel itinerary